Studies reveal that up to 80% of office paper flows through printers. Left unmanaged, printers can consume up to 3% of an organization?s annual revenue.
Our Print Optimization program analyzes your print output and helps increase productivity and lower costs to direct the right output to the right device.
The bottom line results of our Print Optimization are savings of 20-30% combined with increased productivity and reduced time spent managing printers and supplies.
Step 1: Data Collection
Most of our clients don?t realize how much they spend on office printing and copying. The first step to optimizing print output is to get an accurate picture of the current situation.
Step 2: Analysis
Our professional team can analyze print costs and recommend cost improvements. When your printer usage data is imported into our system we are able to make professional recommendations to optimize your environment.
Step 3: Balanced Deployment
Cost savings and productivity enhancements are achieved through a balanced deployment of laser printers and multifunctional systems that bundle print, copy, fax and scan services. With our broad portfolio of output devices from Xerox we are able to place the correct output devices in the right locations.
Step 4: Ongoing Print Management
With the print environment optimized you can benefit from our Total Print Management program. For one low cost per page we provide print cartridges, preventative maintenance and service to your entire fleet of printers and multifunction systems.
We have found that when we can streamline the flow of information through our clients' business processes we can have a tremendous impact:
►Increasing revenue,
►Enhancing competitive advantage,
►Improving customer service
►Ensuring regulatory compliance
Our Workflow Optimization explores your key business processes to discover ways to lower costs, eliminate bottlenecks, speed up sequential processes and automate manual steps. The net results are practical recommendations that you can employ to improve your business.
Following are the steps of a typical Workflow Optimization Analysis:
1. Select a Key Business Process
The first step is to select a business process that presents significant challenges.
2. Determine the Business Objectives of the Process
Next we determine the key business objectives of this process. This helps ensure that the solution we recommend compliments your business goals.
3. Map the Workflow
Our trained analysts look at the flow of information through the process. Special emphasis is placed on the type and format of the documents used to transmit information through the process. In particular they look for steps that are particularly challenging, cost-intensive or labor-intensive.
4. Determine the Costs
Current costs are gathered as a benchmark to determine the feasibility and success of proposed improvements.
5. Recommend Process Improvements
Our team of solutions professionals collaborates to analyze your process and apply technology to improve it.
To learn more about a Workflow Optimization Analysis, contact us today.
Paper and digital documents are the lifeblood of business processes. We've found that when we can streamline the flow of this information we can simultaneously reduce costs and deliver meaningful business results like increased profitability, improved competitive advantage, improved customer service and ensured regulatory compliance.
